Workshop policies and terms

WORKSHOP POLICY OVERVIEW

Aya Fiber Studio is committed to preserving a focused, small-group learning environment rooted in respect for craft, instructor preparation, and the student experience.

Workshops are intentionally limited in size to support meaningful instruction and thoughtful use of the studio.

  • A non-refundable deposit secures your place

  • Remaining balances are due 45 days prior to the workshop

  • Visiting instructor workshops are confirmed once minimum enrollment is met

  • Early cancellations may transfer once within one year

  • Payments are final within 30 days of the workshop start date

  • If the Studio must cancel, participants receive a full refund or credit

These policies exist to support the integrity of each workshop, honor instructor commitments, and ensure continuity of programming for our community.

By enrolling, you are participating in a studio culture built on preparation, mutual respect, and stewardship of the textile arts.

✨ WORKSHOP TERMS & CONDITIONS

Aya Fiber Studio is dedicated to maintaining an intimate, high-level learning environment grounded in preparation, craftsmanship, and mutual respect.

Workshops require substantial advance planning. Instructors and students often travel from out of town, materials are ordered specifically for each class, and enrollment is intentionally limited (typically 6–10 participants).

The policies below ensure that each workshop can be delivered with care, clarity, and consistency.

By registering, you acknowledge that you have read and agree to these terms.

🧾 REGISTRATION

Registration is completed online via:

www.ayafiberstudio.com
or
ayafiberstudio.corsizio.com

Workshops typically run from 9:00 AM – 4:00 PM unless otherwise noted.

Enrollment is first-come, first-served.

💳 PAYMENTS & DEPOSITS

Deposit

A non-refundable deposit (typically 20% of tuition or a minimum of $80) is required to reserve your space.

This deposit confirms your commitment and secures one of a limited number of seats.

Balance

Remaining balances are due 45 days prior to the workshop start date.

  • Payment is considered late at 30 days prior

  • Courtesy reminders are sent at approximately 60 and 45 days

  • If payment or communication is not received by 30 days, your seat may be released

We do not retain credit card information on file. Payments must be submitted manually.

Payment plans may be arranged upon request.

✅ CLASS CONFIRMATION (“GO” STATUS)

Workshops with visiting instructors remain PENDING until minimum enrollment is reached (typically 6 participants).

Once confirmed:

  • Written notification is sent

  • Instructor travel is secured

  • Materials are ordered

  • The workshop is officially confirmed

We strongly recommend waiting for written confirmation before making non-refundable travel arrangements.

Workshops led by Suzanne Connors typically proceed regardless of enrollment.

Aya Fiber Studio is not responsible for travel expenses booked prior to confirmation. Travel insurance is recommended.

🔁 CANCELLATION POLICY

All cancellations must be submitted in writing to:
suzanne@ayafiberstudio.com

60+ Days Before Workshop

(or before “GO” confirmation)

Participants may:

  • Receive a refund minus the deposit

  • Transfer tuition once within one year

  • Transfer their seat to another participant

After Workshop Is Confirmed “GO”

  • Refunds are issued minus the deposit

  • A one-time transfer remains available within one year

45–30 Days Before Workshop

  • Deposit is retained

  • Remaining tuition may be transferred once within one year

  • Seat transfers to another participant are allowed

Less Than 30 Days Before Workshop

All payments are final and non-refundable.

At this stage:

  • Instructor travel is secured

  • Materials have been purchased

  • Your reserved seat has prevented other registrations

If you are unable to attend, you may transfer your seat to another participant.

No-Show Policy

Participants who do not attend without written notice forfeit full tuition.

Prepaid materials may be shipped at the participant’s expense.

🌀 STUDIO CANCELLATIONS

Aya Fiber Studio makes every effort to uphold its schedule.

Workshops may be canceled or rescheduled due to:

  • Insufficient enrollment

  • Instructor illness

  • Emergency circumstances

  • Force majeure events (weather, natural disasters, etc.)

If the Studio cancels a workshop:

Participants may choose:

  • A full refund, or

  • A credit valid for one year

The Studio is not responsible for travel-related expenses.

⏳ WAITLIST

Waitlists are filled in order.

When notified:

  • You have 48 hours to respond and submit a deposit

  • After that, the spot is offered to the next person

🤝 CONDUCT & COMMUNITY

Aya Fiber Studio maintains a respectful, focused learning environment.

The instructor reserves the right to remove any participant whose behavior disrupts the experience of others.

No refunds will be issued in such cases.

📸 MEDIA RELEASE

By registering, you grant permission for Aya Fiber Studio to use images of you or your work for promotional purposes.

Names will not be used without permission.

If you prefer not to appear in media, please notify the Studio in writing.

⚠️ PROPERTY & LIABILITY

Participants are responsible for their own safety and belongings.

Aya Fiber Studio is not responsible for:

  • Personal injury or illness

  • Loss or damage to personal property

  • Travel-related expenses

The Studio reserves the right to charge for damage to studio property.

🌿 A NOTE ON STEWARDSHIP

These policies reflect a thoughtfully designed structure intended to support instructors, participants, and the long-term sustainability of Aya Fiber Studio.

They ensure that each workshop can be offered with clarity, fairness, and care—preserving the integrity of the experience for everyone involved.

questions
questions